Student - Modernization

33%

Status

In Process [In Process]

33% complete, updated on Mon 1/19/26 8:15 PM by Jeannette Jasmin Ramos

During the week of 1/6, Antonio provided A&R and IT with a walkthrough of the Priority Registration and VTEA solutions. Sessions have been scheduled on 1/22 and 1/23 to review and configuration the solutions in SaaS test. Antonio has agreed to build the codes in SaaS test ahead of the 1/22 meeting. A&R and IT will assess the solutions by 1/31 to determine if these meet Solano needs as these are requirements for go-live. 

Additional consulting sessions have also been planned for each Tuesday and Thursday for ongoing modernization consulting, testing, and integration support. Upcoming topics include student center fees, inactivating student records, and end-of-term processes.

Details

Dates
Tue 5/27/25 - Fri 2/27/26
Acct/Dept
Student Services
Type
Information Technology Projects / Information Technology Projects
Health
Yellow - At risk with corrective actions
Program(s)
Created
Fri 5/30/25 11:39 PM
Modified
Mon 1/19/26 8:15 PM
Benefit/Purpose
Briefly describe what you hope to achieve by executing the project, including anticipated benefits.
To modernize and align the Solano's use of Ellucian Banner Student module with SaaS best practices by identifying current-state gaps, replacing customizations with baseline or extensible solutions, and ensuring Student functional readiness through structured testing and transition support.

Ellucian will lead planning and initiation workshops for Student module to align stakeholders, introduce the transition support framework, and present tailored test plans. These workshops will also cover recommended testing scenarios and data populations, and establish a standardized findings report format.

During the User Acceptance Testing (UAT) phase, Ellucian will provide dedicated resources to guide the Solano team through each migration cycle. This includes real-time support for issue resolution, enhancement suggestions, and continuous review of findings to ensure comprehensive test coverage.

As the project progresses to go-live, Ellucian will offer consultative support to ensure a smooth transition into production. This includes validation of functional capabilities and post-go-live assessments to confirm operational readiness.
Deliverables Requested
List or summarize all specific deliverables resulting from this project. What will the project produce or deliver? These should include items that are specific, measurable, achievable, realistic, and time bound.
(1) Assessment and Analysis:
Conduct a comprehensive analysis of the Banner modules. Identify SaaS compatibility gaps module.
General Student
Student Accounts Receivable
(2) Recommendations, Planning and Support:
Ellucian will:
-Deliver a detailed assessment report summarizing findings and providing actionable recommendations.
-Recommend replacement of custom or modified processes with baseline Banner functionality or SaaS-safe extensibility options.
Functional, Solutions and Technical consultants support the adoption of baseline or SaaS extensibility solutions
(4) Support and Enablement:
Provide consultative support, guidance, and training to functional teams during the alignment and transition to SaaS.
Ensure client readiness by verifying environment setup and access prior to engagement.
(5) Testing
Ellucian will facilitate user acceptance testing and ensure all modules are configured, tested, and operational in the production environment.

Program Review & Participatory Governance

Budget Health
Green
Resource Health
Green
Schedule Health
Green

Strategic Purpose & Objectives

Success Criteria
-Completion and delivery of a comprehensive assessment report for each Banner module.
-Identification and documentation of all SaaS processing gaps and proposed solutions.
-Successful knowledge transfer and training sessions conducted with functional teams.
-Client acceptance and implementation of updated configurations and processes, UAT.
-Completion of all three data migration iterations with validated results.
-Functional teams demonstrate readiness and confidence in operating within the SaaS environment.
-No critical issues remain unresolved at the conclusion of the engagement.
-Delivery of test plans, scenario examples, and findings reports for each module.
-All modules are successfully transitioned and verified as operational in the SaaS production environment.

Goals

  1. Project enhances the student or employee onboarding process.

  2. Project implements security solutions or processes to comply with GLBA requirements.

  3. Project improves overall data quality for institutional reporting needs.

Manager

JR
Jeannette Jasmin Ramos

Alternate Manager(s)

CT
Claudia Tenty