Evisions - Integration

35%

Status

In Process [In Process]

35% complete, updated on Thu 3/26/26 3:25 PM by Jeannette Jasmin Ramos

Changed Percent Complete from 30% to 35%.
Evisions is in the configuration and unit testing phase for ensuring Business Services processes that use FormFusion and Intellecheck are ready for end-to-end testing post Mock completion on 4/3. 

Recent engagements between Solano IT, Solano Business Services, Ellucian and Evisions resolved understanding on how printers need to be set up to support check printing. Evisions is actively working on alignment issues with the check templates. A session between Solano, Evisions, and Ellucian is scheduled for 3/30 to continue configuration. 

Details

Dates
Fri 8/15/25 - Fri 2/27/26
Acct/Dept
Technology Services & Support
Type
Information Technology Projects / Information Technology Projects
Health
Yellow - At risk with corrective actions
Program(s)
Created
Wed 8/20/25 4:04 PM
Modified
Thu 3/26/26 3:25 PM
Benefit/Purpose
Briefly describe what you hope to achieve by executing the project, including anticipated benefits.
The purpose of the Evisions project is to preserve continuity for Solano’s existing Banner‑related processes as the college moves to SaaS, ensuring that IntelleCheck, FormFusion, and Argos continue to function as users expect. By migrating IntelleCheck and FormFusion to a SaaS‑aligned architecture and re‑pointing Argos to Banner SaaS via Insights and APIs, the project minimizes disruption for functional users while keeping current outputs, formats, and workflows intact.
Deliverables Requested
List or summarize all specific deliverables resulting from this project. What will the project produce or deliver? These should include items that are specific, measurable, achievable, realistic, and time bound.
(1) IntelleCheck and FormFusion are migrated from on‑premises to the Ellucian SaaS‑compatible environment.
(2) Evisions components (IntelleCheck and FormFusion) are fully installed and operating on the designated SaaS server, following vendor best practices and Ellucian SaaS constraints.
(3) EviQ (or the designated Evisions queue/bridge component) is configured and validated as the communication bridge between Banner and FormFusion, including job routing, error handling, and monitoring.​
(4) Argos remains on‑premises but is successfully connected to Banner SaaS via approved Insights data connections and/or REST API–based integrations, with key operational reports verified against SaaS data.​
(5) All in‑scope checks, forms, and report templates are reviewed, updated if needed for SaaS compatibility, and validated by functional owners to ensure formatting, content, and downstream processes remain correct.​
(6) Functional teams (Finance and Student) participate in specification review and structured testing cycles, with any business process changes documented and communicated before go‑live.​
(7) Operational documentation is created or updated to reflect the new SaaS architecture (including where each Evisions component runs, how jobs are triggered, and how issues are escalated).
(8) Successful end‑to‑end tests confirm seamless communication with Banner SaaS and no disruption to current business processes.​

Program Review & Participatory Governance

Budget Health
Green
Resource Health
Green
Schedule Health
Yellow

Strategic Purpose & Objectives

Success Criteria
(1) Argos remains on-prem but connects to Banner SaaS via Insights and REST APIs.
(2) Intellecheck and FormFusion reside on the new SaaS server.
(3) Eviq bridges Banner and FormFusion communication.
(4) Functional teams continue to use Argos, Form Fusion, and Intellicheck.

Manager

JR
Jeannette Jasmin Ramos

Alternate Manager(s)

CT
Claudia Tenty